Can I use indemnity forms without the appointment app?

Yes. The standalone indemnity invitation and appointment request service can be enabled independently.

Can I download my signed forms?

Yes. Members can download an individual PDF or export all signed forms in one ZIP archive, including after public invitations are switched off.

Can studios communicate deposit requirements?

Yes. Deposit amounts, payment instructions and payment status can be stored with the service and booking and shown in the client portal.

What happens when a client cancels?

The booking is marked cancelled in the member app, the reason is recorded and the system attempts to email the artist and client. Deposit refunds are not automatic.

Body Art Booking App for BAQA Members

Q: Is BAQA Studio a downloadable mobile app?

BAQA Studio is a progressive web app that eligible members can add to an Android or iPhone home screen without an app-store download.

Q: Can I use my studio or artist branding?

Yes. Members can configure a public name, logo, square app icon, phone number and Instagram username while retaining BAQA identification.

Q: Do clients need a BAQA account?

No. Clients use the public booking request form and a private signed link to their booking portal.

Q: Is a booking automatically confirmed?

No. The artist or studio must accept the request before it becomes an approved appointment. If required, the indemnity form then opens until the scheduled appointment time.

A mobile-first benefit for eligible BAQA members

Your Branded Body Art Booking App. Powered by BAQA.

Receive tattoo, piercing and permanent makeup booking requests, approve appointments, communicate deposit terms and optionally collect a signed online indemnity before the scheduled time.

Join BAQA and get started Open the member app

Personal appointment QROptional online indemnityNo app store required

ARTIST APPToday

3Requests6Upcoming

New booking requestFine-line consultationReview

Client form signedReady for appointmentOpen

CLIENT APPMy Booking

Accepted

Appointment confirmed

DepositPending

Complete client form

Professional from the first scan

One system for the appointment journey

Replace scattered messages, paper forms and uncertain booking requests with a clear mobile process. Your client knows what happens next, while you keep control of approval, appointment details, deposits and private records.

How it works

From QR scan to signed form

A consistent experience for the client and a practical workflow for the professional.

01Share your QR
Display or send a personal booking QR linked specifically to your studio or artist profile.
02Receive the request
The client enters their contact details, procedure choice and preferred appointment time.
03Review and approve
Accept, reschedule or decline from the member dashboard. The client portal updates with the result.
04Confirm deposit terms
Show the deposit amount, payment instructions and current payment status with the booking.
05Collect a form when required
If enabled, the online indemnity unlocks after approval and closes at the scheduled appointment time.

Your identity, with BAQA trust

Make the experience recognisably yours

Members can personalise the booking experience without losing the reassurance of BAQA identification. Clients see exactly which professional or studio they are dealing with.

Public studio or artist name
Custom logo and home-screen icon
Clickable phone and WhatsApp contact
Instagram profile link
Branded member and client app screens

YOUR
LOGO

VERIFIED BAQA MEMBER BOOKING

Your Studio Name

Requested appointments require approval.

+00 000 000 000@yourstudio

Powered by BAQA

Designed for daily use

Useful tools—not just another profile page

BAQA Studio helps members move work forward and gives clients one dependable place to follow their appointment.

01Mobile booking dashboardReview requests, edit appointment details and update status from your phone.

02Live client portalGive each client a private page for status, deposits, forms, contact and cancellation.

03Digital consent recordsCollect dated acknowledgements and an electronic signature linked to the appointment.

04Deposit communicationRecord the required amount, instructions and whether it is pending, paid, waived or refunded.

05Messaging shortcutsOpen WhatsApp, SMS, email or telephone with useful booking context ready to send.

06Cancellation notificationsClients can cancel from their portal; the cancellation appears in the member app and email is attempted.

07Procedure historyKeep procedure, appointment date, cost and private member notes connected to the client.

08Returning-client shortcutClients enter their details once, then use the same mobile number for future requests.

09Email delivery visibilitySee whether WordPress accepted the latest client notification for delivery.

10Home-screen accessInstall the member app and save the client portal without downloading from an app store.

Two focused experiences

Simple for clients. Powerful for members.

Clients do not need BAQA membership or a separate account. Their private signed link opens a focused, menu-free booking experience. Member tools remain protected behind the member login and eligible membership checks.

FOR CLIENTS

My Booking

Check live appointment status
Review deposit information
Sign an indemnity form when requested
Contact the artist or studio
Cancel and provide a reason

FOR MEMBERS

BAQA Studio

Approve and organise requests
Manage services and deposits
Choose the form requirement per appointment
Search and download signed PDFs
Export all signed records

Responsible record handling

Private information stays out of the offline app cache

Private client portals use signed, expiring links. Member records require an eligible BAQA account, and the home-screen app does not deliberately store private client records for offline use.

Signed private linksMembership-gated dashboardEncrypted sensitive form dataDated audit records

Questions members ask

BAQA Studio booking FAQ

Is BAQA Studio a downloadable mobile app?

It is a progressive web app. Members can add it to an Android or iPhone home screen and open it like an app, without an app-store download.

Can I use my studio or artist branding?

Yes. Configure your public name, logo, square app icon, phone number and Instagram username. BAQA identification remains visible to support client trust.

Do clients need a BAQA account?

No. Clients use the member-specific public request form and receive a private link to their own live booking portal.

Is a booking automatically confirmed?

No. Public submissions are requests. The artist or studio must accept the request before it becomes an approved appointment. If an online indemnity is required, it then opens until the scheduled appointment time.

Can I communicate deposit requirements?

Yes. Deposit amounts and instructions can be configured per service and adjusted per booking. The client portal and relevant emails display the current information.

Can I keep my forms if I stop using the service?

Yes. Download one PDF or export every signed form in a ZIP archive before switching public invitations off.

Bring your bookings into one professional workflow

Give clients a better booking experience—and give yourself better records.

Become a BAQA member Existing member? Open BAQA Studio

Available to eligible current BAQA membership categories.

Members remain responsible for adapting procedures, consent wording, privacy practices, cancellation policies and record-retention periods to their jurisdiction, insurer and professional scope. Email delivery depends on the website mail configuration.